Creating Presentations with AI

Creating presentations can often be a time-consuming task, but leveraging AI tools like ChatGPT can streamline the process significantly. This blog post will walk you through creating an effective presentation using AI, Word, and PowerPoint, as outlined in the infographic by Nicolas Boucher.

Step-by-Step Guide to Creating Presentations with AI

Step 1: Creating an Outline with ChatGPT

To start, it's crucial to craft a structured prompt for ChatGPT to generate an effective outline for your presentation. For example, if you're a CFO preparing a presentation for a board meeting about a budget plan for an AI development project, you might use the following prompt:

"I'm a CFO. I need to present to my Board of Directors a budget plan for an AI development project. Can you outline that presentation for me? Make sure to cover all the items of an effective budget plan. I want each item to have at least three bullet points."

ChatGPT will then generate an outline that you can use as a base for your presentation. This process saves time and ensures you cover all necessary points clearly and concisely.

Step 2: Copy & Paste the Outline in Word

Once you have the outline from ChatGPT, the next step is to transfer it to a Word document. This allows you to organize and format the content in preparation for importing it into PowerPoint.

1. Open a new Word document.
2. Copy the outline from ChatGPT and paste it into the Word document.

Step 3: Create an Outline in Word

Using Word’s outline feature makes structuring your presentation simple:

1. Switch to Outline View: Click on the “View” tab and then select “Outline.”
2. For Slide Titles: Highlight the text lines that you want as slide titles. Assign these as “Level 1” in the Outline Tools.
3. For Bullet Points: Highlight the text that should appear as bullet points on each slide. Assign these as “Level 2” in the Outline Tools.
4. Save Your Document: Once your outline is complete, save the document in a compatible format (such as .docx or .rtf).

Step 4: Import the Word Outline into PowerPoint

Now that your outline is prepared in Word, you can import it into PowerPoint to create your slides automatically:

1. Open PowerPoint: Create a new presentation or open an existing one.
2. Import the Outline: Go to the “Home” tab, click on “New Slide,” then select “Slides from Outline.” Choose the Word document you saved earlier.
3. Customize Your Slides: PowerPoint will generate slides based on the outline structure you set in Word. You can now customize the slides further.

Designing Your Presentation

After importing the outline, you can enhance your presentation with PowerPoint’s design tools:

• Select a Theme: Use the “Design” tab to choose a theme that suits your presentation’s purpose and audience.
• Use Designer: PowerPoint’s Designer feature offers layout options to make your slides visually appealing.
• Convert to SmartArt: For lists or bullet points, use SmartArt to convert text into engaging graphics. Select the text, go to the “Home” tab, and click on “Convert to SmartArt.”

Bonus Tips

• Use Presenter View: PowerPoint’s Presenter View helps you deliver your presentation effectively by showing your notes and the upcoming slide on your screen while projecting the slide show to your audience.
• Present in Teams: If you're presenting remotely, PowerPoint integrates with Microsoft Teams for seamless sharing during virtual meetings.

By following these steps, you can leverage AI and Microsoft Office tools to create a professional and impactful presentation with less effort. The process of generating content with ChatGPT, structuring it in Word, and importing it into PowerPoint simplifies the creation of presentations, allowing you to focus more on delivering your message effectively.